１、GENERAL INFORMATION:
| Document Type: | Request for Proposal |
| Procurement Case No.:Procurement Subject: | SF113________The Taipei Economic and Cultural Office in San Francisco (TECO in San Francisco) intends to find a qualified management company for its new office building located at 345 4th St, San Francisco, CA 94107 |
| Posted Date: | Wednesday, November 13th, 2024 |
| Response Deadline: | 05:00pm, Monday, December 16th, 2024 |
２、PRELIMINARY PROJECT DESCRIPTION:
| Project Name: | TECO in San Francisco Office Building Management Service |
| Location: | 345 4th St, San Francisco, CA 94107 (7-storey building) |
| Office Space Size: | 56,000 sq ft |
３、SCOPE OF SERVICES:
TECO in San Francisco is seeking proposals from qualified, licensed and bonded entities to provide the management services for its new building.
The scope of the proposal shall include Building Management, Building Engineering and Security Services.
(1) Manager shall manage vendor billing, including but not limited to reviewing vendor invoices and reconciling any discrepancies prior to making any payments. Manager shall provide monthly accounting statements to TECO. Manager must also assist TECO in contacting the San Francisco City Government and other government offices regarding annual inspections, license applications (if any), etc.
(2) Manager shall provide the workplace consulting services such as establishing emergency and evacuation procedures for the property, and preparing capex and opex budgets and financial statements.
(3) The management company will hire building engineers for regular maintenance and repair of the facility in behalf of TECO. The monthly fee of the engineering must be included in the proposal. The cost of materials and parts required for maintenance and repair may be charged separately.
(4) Security services include standing guards from 7 am to 7 pm, Monday to Friday and vehicle patrols every 4 hours after 7 pm and during weekends. The guards must have relevant work experiences and be able to fulfill the duty physically. Security guards shall provide services, including but not limited to visitor security checks and patrolling around the building. TECO will conduct necessary background checks on security personnel. Security services could be upgraded to 24-hour services in the future.
４、SUBMISSION OF PROPOSALS:
A total of one hard copy of the proposal is required to be submitted to TECO in San Francisco before 5 pm, Monday, December 16th, 2024 (Pacific Standard Time).
The proposal should include the following items:
- a cover letter, no more than two pages, that includes brief statements of the vendors’ information, qualifications, and price quotes for the services
- certificates of company registration/business license in the US.
- proof of general liability- insurance company name and contact information
Proposals shall be submitted and clearly marked as “Proposal for Management Services for TECO in San Francisco”.– Attn.: Elaine Su, TECO in San Francisco, 345 4th Street, San Francisco, CA 94107
５、REVIEW OF PROPOSALS:
TECO shall review and evaluate all received Proposals for responsiveness to the Request for Proposals to determine whether the Proposer possesses the professional qualifications necessary for the satisfactory performance of the services required. TECO should also investigate qualifications of all Proposers to whom the award is contemplated and may request clarifications of proposals directly from one or more Proposers. It is anticipated that this review period will last up to approximately seven workdays.
６、ACCEPTANCE OR REJECTION OF PROPOSALS:
TECO, in its sole discretion, reserves the right to accept or reject any proposals in the best interests of TECO. Proposals are subject to review and evaluation.
７、BUDGET/ TIME FOR BEGINNING AND COMPLETING THE WORK:
TECO in San Francisco anticipates the management services start from Jan. 1st, 2025 to Dec. 31st, 2025. The total annual budget for this service is 300,000 USD.
We welcome suggestions and any alternates (different shift arrangements, etc.) provided by vendors if they think the services can be accomplished more efficiently.
８、PROCURING ENTITY:
Entity to accept and handle request for clarifications or complaints: the Procuring Entity.
The period for a Tendering Entity to file a request for clarification to the Procuring Entity seeking explanation and/or clarification of the content of the Tender Solicitation Documents is one quarter of the tendering period starting from the date of publication or invitation to tender, with any segment of less than one day to be counted as one full day. or any Tendering Entity seeking clarification with regard to this Invitation to Tender or relevant Documents, the deadline to file such a request is 5 pm, Monday, December 16th, 2024 (Pacific Standard Time).
９、AUTHORIZED CONTACTS:
Primary Contact: Elaine Su
Taipei Economic and Cultural Office in San Francisco
Address: 345 4th Street, San Francisco, CA 94107
Tel: 415-364-5625
E-Mail: tecosf17@gmail.com
